Virtual Assistant Resume Examples That Get Hired (2025 ATS-Friendly Templates)

Virtual assistant jobs are perfect for remote beginners — but your resume needs to prove you're organized, tech-savvy, and ready to work independently.

Here's the problem: most VA resumes get filtered out by ATS (Applicant Tracking Systems) before a human even sees them.

I'm going to show you exactly how to format your VA resume, what keywords to include, and real examples you can copy. Whether you have experience or you're starting from scratch, this guide will help you land interviews.

What Makes a VA Resume ATS-Friendly?

Before we dive into examples, you need to understand how ATS works. These systems scan your resume for:

• Keywords: Exact matches from the job description
• Formatting: Simple, single-column layouts with standard headings
• File type: .docx or PDF (avoid .pages, .jpg, or complex PDFs)
• Section headings: Standard names like "Work Experience" and "Skills"

Bottom line: Fancy designs, columns, tables, and graphics break ATS. Keep it simple.

VA Resume Structure (ATS-Approved)

Use this exact structure for maximum ATS compatibility:

1. Contact Information (name, email, phone, location, LinkedIn)
2. Professional Summary (2-3 sentences)
3. Skills (2 sub-sections: Technical Skills + Remote Work Skills)
4. Work Experience (most recent first, with bullet points)
5. Education (degree, school, year)
6. Optional: Certifications, Languages, Volunteer Work

Example 1: Beginner VA Resume (No Experience)

If you're brand new to virtual assistant work, focus on transferable skills and tools.

Example 2: Experienced VA Resume

If you have VA experience, focus on measurable results and specific tools.

15 Powerful VA Resume Bullets You Can Copy

Use these proven bullet point formulas to describe your experience:

Calendar & Scheduling

• Managed executive calendar with 30+ meetings per week across 5 time zones
• Coordinated and scheduled 100+ client appointments per month using Calendly
• Reduced meeting conflicts by 40% through proactive calendar optimization

Email Management

• Processed 100+ emails daily, maintaining inbox zero with 24-hour response time
• Created email templates and filters, reducing inbox management time by 50%
• Triaged and prioritized incoming messages, flagging urgent items for immediate attention

Administrative Tasks

• Organized digital files using Google Drive, improving document retrieval speed by 60%
• Prepared meeting agendas, took minutes, and distributed action items to 15+ team members
• Coordinated travel arrangements including flights, hotels, and itineraries for 20+ trips per year

Data Entry & Research

• Entered and maintained 500+ customer records in CRM with 99.5% accuracy
• Conducted market research and compiled findings into actionable reports
• Created and updated spreadsheets tracking expenses, budgets, and project timelines

Customer Service & Communication

• Responded to 40+ customer inquiries daily via email and chat with 96% satisfaction rating
• Managed client onboarding process for 25+ new accounts per quarter
• Coordinated communication between remote team members across 3 departments

Critical Keywords to Include on Your VA Resume

Copy these keywords into your Skills section and work experience bullets (only use keywords that are true for you):

Core VA Keywords

• Virtual Assistant
• Administrative Support
• Calendar Management
• Email Management
• Executive Assistant
• Data Entry
• Scheduling
• Customer Service

Tools & Software

• Google Workspace (Gmail, Calendar, Docs, Sheets, Drive)
• Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Asana
• Trello
• Notion
• Slack
• Zoom
• Calendly
• QuickBooks (if applicable)
• Canva

Remote Work Skills

• Async Communication
• Time Management
• Self-Directed
• Remote Collaboration
• Video Conferencing
• Cloud-Based Tools
• Independent Work

Common VA Resume Mistakes to Avoid

1. Using Fancy Formatting

Graphics, columns, and creative layouts break ATS. Stick to a simple single-column format with standard fonts.

2. Vague Bullet Points

Don't write: "Handled administrative tasks"
Do write: "Managed executive calendar with 25+ meetings per week and coordinated travel for 10+ trips per year"

3. Missing Remote Work Skills

VA roles are 100% remote. You MUST prove you can work independently. Add a dedicated "Remote Work Skills" section.

4. Not Tailoring to the Job Description

Every VA job is different. Read the job posting and mirror their exact language in your resume.

5. Skipping Numbers

Quantify everything: number of emails, meetings, clients, tasks, accuracy rates, time saved.

How to Write Your Professional Summary

Your professional summary should be 2-3 sentences covering:

1. Experience level: "Detail-oriented professional" or "Experienced VA with 3+ years"
2. Key skills: "Proficient in calendar management, email organization, and customer service"
3. Tools: "Expert in Google Workspace, Asana, and Slack"
4. Remote readiness: "Strong self-management skills with experience in remote collaboration"

Formula for Beginners:

[Adjective] professional with strong [skill 1] and [skill 2] skills seeking a virtual assistant role. Proficient in [tool 1], [tool 2], and [key task]. Experienced in [remote-relevant skill] with the ability to [demonstrate independence].

Formula for Experienced VAs:

Experienced virtual assistant with [X]+ years supporting [type of clients]. Expert in [skill 1], [skill 2], and [skill 3] using [tool 1] and [tool 2]. Proven track record of [result] and managing [responsibility] remotely.

Next Steps: Turn Your Resume Into Interviews

Now that you have resume examples and bullet points, here's what to do:

1. Use our free resume builder to create an ATS-friendly VA resume
2. Scan your resume to check for formatting issues and missing keywords
3. Customize for each job: Mirror the exact language from the job description
4. Track your applications and follow up after 7 days
5. Apply to beginner-friendly VA jobs on our curated job board

FAQ

What should I put on a virtual assistant resume with no experience?

Focus on transferable skills: calendar management, email organization, data entry, customer service, social media basics, and any tools you know (Google Workspace, Microsoft Office, Canva). Add a "Remote Work Skills" section highlighting async communication, time management, and self-direction. Include volunteer work, internships, or personal projects where you used these skills.

How do I format a VA resume to pass ATS?

Use a simple single-column layout with standard fonts (Arial, Calibri). Include clear section headings: Contact Info, Professional Summary, Skills, Work Experience, Education. Avoid tables, columns, graphics, and fancy formatting. Save as .docx or PDF. Use exact keywords from job descriptions. Include a "Remote Work Skills" or "Virtual Assistant Skills" section.

What are the most important keywords for a VA resume?

Include: virtual assistant, administrative support, calendar management, email management, data entry, scheduling, customer service, remote work, Google Workspace/G Suite, Microsoft Office, Slack, Zoom, time management, organization, communication, multitasking, and any specific tools mentioned in job descriptions (Asana, Trello, QuickBooks, etc.).

Should I use a functional or chronological resume for VA jobs?

Use chronological format (most recent experience first) if you have relevant work history. Use a hybrid format if you're switching careers: brief professional summary + skills section at the top, then chronological work experience below. Avoid purely functional resumes as ATS and recruiters prefer seeing work history in order.

How long should a virtual assistant resume be?

One page for beginners or those with less than 5 years of experience. Two pages maximum if you have extensive relevant experience. Virtual assistant roles value clarity and organization, so keep your resume concise and scannable. Focus on impact, not length.

What's the best professional summary for a VA resume?

Write 2-3 sentences highlighting: years of experience (or "detail-oriented professional"), key skills (calendar/email management, customer service), tools you know (Google Workspace, Zoom, Slack), and your remote readiness ("experienced in remote collaboration" or "strong self-management skills"). Tailor it to match the specific job posting.

How do I show remote work skills on my VA resume?

Create a dedicated "Remote Work Skills" section listing: async communication tools (Slack, email), video conferencing (Zoom, Google Meet), project management (Asana, Trello), cloud storage (Google Drive, Dropbox), time tracking, and self-management abilities. In your work experience bullets, mention "coordinated schedules across 3 time zones" or "managed inbox remotely with 24-hour response time."