time-zone & availability tools
sound professional across regions. state overlap clearly, avoid scheduling ping-pong, and keep work moving overnight.
timezone mastery for remote workers
show you understand global collaboration from day one
know your overlap
calculate realistic working hours overlap with target team timezone
write professional statements
use our templates to communicate availability clearly in applications
confirm meetings properly
propose options with both timezones to avoid confusion
enable async handoffs
create systems so work continues when you're offline
⏰ interactive timezone converter
convert times across up to 3 timezones in real-time
⚡ quick availability templates
copy these lines directly into cover letters and applications
basic availability
"based in [city, timezone]; guarantee [x-y] hours overlap with [team tz]."
based in denver (mst); guarantee 5-6 hours overlap with pst.
with flexibility
"can extend to [extended window] during launches/incidents."
can extend to 23:00 cet during launches/incidents.
communication style
"share eod hand-off so work continues across time zones."
post detailed eod summaries so work continues overnight.
meeting coordination
"two time options for meetings this week: [opt1] / [opt2]."
tuesday 9am pst / wednesday 2pm pst work for intro call?
technical setup
"internet: [speed] + hotspot backup."
internet: 200/50 mbps + mobile hotspot backup.
complete statement
based in prague (cet); 3-4h overlap with est; can extend to 22:00 cet during launches. eod hand-off daily.
combines location, overlap, flexibility, and communication in one professional sentence
🌍 working hours overlap guide
realistic overlap estimates assuming 9am-6pm local working hours
how to use this table
find your timezone in the left column, then read across to see typical overlap hours with different team locations. numbers show approximate weekday overlap.
| your timezone | with pst (us west) | with est (us east) | with gmt (uk/pt) | with cet (eu) | with ist (india) | with sgt (singapore) |
|---|---|---|---|---|---|---|
| pst (-8) | — | 4-6h | 0-1h early | need early start | — | — |
| est (-5) | 4-6h | — | 3-4h | 2-3h | 0-1h early | — |
| gmt (±0) | 0-1h late | 3-4h | — | 1-2h | 4-5h morning | 0-1h morning |
| cet (+1) | need late hours | 2-3h | 1-2h | — | 3-4h morning | 0-1h morning |
| ist (+5:30) | — | 0-1h evening | 4-5h evening | 3-4h evening | — | 3-4h |
| sgt (+8) | — | — | 0-1h evening | 0-1h evening | 3-4h | — |
overlap quality guide
extending your overlap
start early
shift your workday 1-2 hours earlier to catch more morning overlap with eastern teams
stay late
extend 2-3 evenings per week for critical meetings or launch support
split shifts
work morning block, break midday, return for evening overlap (4-day weeks)
async first
make most communication asynchronous, reserve overlap time for high-value interactions
🔧 meeting confirmation scripts
professional templates to avoid timezone confusion and scheduling back-and-forth
proposing meeting times
email/slack template
hi [name] - i'm in [city, timezone]. this week i can offer:
- [day] [time] [your tz] (=> [their tz])
- [day] [time] [your tz] (=> [their tz])
does either work? happy to adjust ±1h.
example:
hi sarah - i'm in lisbon (wet). this week i can offer:
- tuesday 15:00 wet (=> 10:00 est)
- thursday 16:00 wet (=> 11:00 est)
does either work? happy to adjust ±1h.
application availability statement
cover letter line
i'm based in [city, tz] with consistent [x-y] hours overlap to [team tz]. for launches i can extend to [window]. i leave a short eod hand-off each day.
example:
i'm based in barcelona (cet) with consistent 4-5 hours overlap to est. for launches i can extend to 23:00 cet. i leave a short eod hand-off each day.
daily handoff template
end-of-day summary
eod hand-off - [date]
- context: [what changed today]
- status: [done / blocked]
- next owner + due: [name] ←’ [date]
- notes/links: [urls]
example:
eod hand-off - march 15
- context: completed customer survey analysis, found 3 key themes
- status: draft ready for review
- next owner + due: sarah ←’ march 16
- notes/links: doc.link/survey-analysis
timezone clarification
when time zones aren't clear
just to confirm timing: [meeting] at [time] [timezone] = [converted time] [your timezone]?
example:
just to confirm timing: team standup at 10am est = 16:00 cet?
recommended timezone tools
timeanddate.com
comprehensive timezone converter and meeting planner
world clock pro (app)
multiple timezone widgets for quick reference
calendly
automatic timezone detection for scheduling
slack /remind
set timezone-aware reminders for global teams
timezone professionalism checklist
in applications
- state your timezone clearly (city + abbreviation)
- give realistic overlap hours (don't over-promise)
- mention flexibility for launches/critical meetings
- show you understand async communication
in scheduling
- always include both timezones in meeting invites
- propose 2+ options to avoid back-and-forth
- confirm times explicitly when in doubt
- set calendar defaults to your local timezone
in daily work
- post eod summaries for context handoffs
- include timezone in your slack/email signature
- set clear "available" hours in communication tools
- respond to urgent messages within overlap hours
master timezone communication to stand out as a remote-ready candidate.